Dictate Emails in Microsoft Outlook

Outlook's built-in dictation feature transcribes what you say, but it does not rewrite it. The result is often a long, rambling paragraph that reads exactly like someone talking — because it is. QuickSay adds a critical second step: after Groq Whisper transcribes your speech, LLaMA restructures it into clear, professional email prose. The difference is the gap between a rough voice memo and a ready-to-send message.

From Spoken Draft to Professional Email

Professional email has conventions that spoken language does not follow naturally. Greetings, paragraph breaks, concise sentences, and sign-offs all need to be present and correct. When you dictate through QuickSay, the LLaMA cleanup pass handles these automatically.

That transformation happens in under two seconds. The spoken version is 50 words of stream-of-consciousness. The cleaned version is a properly structured email ready to send.

Desktop and Web Outlook

QuickSay operates at the Windows system level, which means it works identically in the Outlook desktop app, the Outlook web app in any browser, and the new Outlook for Windows. Click into the compose field, hold your hotkey, speak your email, and release. The cleaned text pastes directly into the compose window. No add-in installation, no Outlook-specific configuration.

Reply Faster Without Sacrificing Quality

The average office worker spends 28% of their workday on email. Much of that time is spent composing replies — choosing words, fixing typos, rewriting for tone. Voice dictation with cleanup collapses this process. You speak your intent once, and the result is polished enough to send. For managers handling 50+ emails daily, reclaiming even 30 seconds per reply adds up to meaningful time savings.

Subject Lines and Quick Replies

QuickSay is not only for long emails. It works equally well for subject lines, one-sentence replies, and calendar invite descriptions. Click into any text field in Outlook — the subject line, the body, a calendar event title — and dictate. Short dictations of a sentence or two are cleaned just as effectively as longer passages.

Multilingual Correspondence

For professionals who correspond in multiple languages, QuickSay's 25-language support via Groq Whisper eliminates the need to switch input methods. Dictate an email in English to your New York office, then compose one in German for your Munich team, using the same hotkey and the same workflow. Language detection is automatic — no manual switching required.

No Add-ins, No IT Approval

Many organizations restrict Outlook add-ins and require IT approval for new software integrations. QuickSay sidesteps this entirely. It runs as a standalone Windows application and interacts with Outlook the same way your keyboard does — via the clipboard. There is no Outlook API access, no Exchange permissions, and no data leaving your machine beyond the audio sent to Groq for transcription. Zero screen capture, zero telemetry.